Who has access to manage administrators? Client Admin and Full Access Administrators Roles
| Table of Contents | ||||
|---|---|---|---|---|
|
OnShift® OnShift Employ supports two permission groups: ADMINISTRATOR ROLES and MANAGER ROLES. These administrator roles and manager roles. These can be modified to create various levels of authority known as SUBROLES. The Administrator Role subroles. The administrator role has the highest level of access within OnShift® OnShift Employ . By and by default, Admin can do all tasks available in OnShift® Employ. Manager Role . The manager role is the second tier role. By default, Managers managers process applications, interact with candidates as well as , and review PDFs and files.
Client admin and full access administrator roles have access to manage administrators.
Access to candidate’s applications can be further be restricted by assigning specific OVERSIGHT. oversight.
| Table of Contents | ||||
|---|---|---|---|---|
|
| Info |
|---|
Note: Not all roles listed in the administrator and manager |
...
dropdown are available. Please contact your OnShift |
...
representative if you have any questions. |
OnShift
...
Employ's Roles & Permissions Guide
...
Download OnShift Employ’s Employ's Roles & Permissions Guide
| View file | ||
|---|---|---|
|
We take
...
candidates' privacy seriously. Below are examples of stages and forms that are not built into an existing administrator permission role and require a special permission to view.
An Associate Exclusive permission is needed to:
...
see padlocked forms containing Personal Identifiable Information (PII) or other sensitive information
...
such as W4, Direct Deposit forms and Form I9.
...
see medical forms or any forms related to HIPAA.
...
locked stages
...
– for example, the ability to advance a candidate through an ADP
...
integration.
...
view integrated background screening results in OnShift Employ.
create and manage secured
...
openings
NOTE
...
– admin needs an exclusive permission to view openings. Please contact
...
OnShift support before creating a Secured Opening.
Requests for permission upgrades or oversight changes require a supervisor or higher-level user permission.
Contact your OnShift CSA or support@onshift.com (800) 385.1494 #2 to enable administrator special permissions.
ADDING NEW ADMINISTRATORS
...
Adding New Administrators
Client admin and full access administrators can add new administrators ? Client Admin and Full Access Administrators.
After determining the role of those who should have access to OnShift®
...
as needed.
To add a new administrator, go to Manage Systems → Administrators → Click on “New Administrator or Manager” button (bottom left under administrator table)
...
The red sirens indicate minimum required fields, however, along with an admin name and email address, Title and Phone Number can be added to any message template using the corresponding {{variable}}.
Username and email should be the same.
Password: minimum 8 characters, no consecutive numbers or consecutive letters, common words are okay with additional characters.
First name
Last Name
Select a role
Country
Click “Submit” to save.
...
+Add.
Required fields are noted with an asterisk.
Password: Password must be at least 8 characters. Password cannot have three consecutive numbers or alphabet characters in a row, ascending or descending.
...
Click Next to enter additional admin details, then click Next to enter Role details.
...
Enter Role details, then click Submit to save.
...
Adding Oversight
Oversight determines what applications are visible to an administrator. Visibility can be restricted to a single job title at a single location (e.g. ex: CNA in Brooklyn, NY) or as broad to all Company(s) (also referred to as Tenant/Enterprise) which includes all job titles, departments , and locations.
“Eye” icon is where oversight of applicants are assigned: by company, location, department, or job.
→ Manage Systems → Administrators → Eye icon in Action column
...
Manage oversight by clicking the eye icon in the Actions column.
...
In the example on the right, Bobby Recruiter the administrator has visibility to see all applicants in the Direct Care Department department for all facilities.
Leaving oversight BLANK blank will only allow an admin to see candidates assigned to them. For example: You , you might leave a Communications Supervisor with blank oversight, then re-assign specific applications that you wish to share with that admin.
Info 
...
Remove Administrators (
...
Deactivate)
| Info |
|---|
Before removing an administrator - , you'll be prompted to reassign any Opening openings and active applications to another administrator. Once an administrator is deactivated their name deactivated, the administrator is removed from all Admin drop down admin dropdown filters. |
Manage Systems → Administrators → pencil To deactivate an admin, click the trash can icon in the Actions column.
...
→ Uncheck the ‘Active’ box to deactivate an administrator
...
Once Active is unchecked, there are two drop downs visible to In the popup, reassign all active openings or and active applications to an active admin. Then, click Deactivate.
...
| Info |
|---|
...
Once deactivated, the admin name will remain as an assigned admin on applications, |
...
but their name is removed from the |
...
dropdown menus. |
...
At this point, reassigning will need to be individually, manually reassigned |
...
. |
**To have the an administrator completely removed (deleted), please contact your CSA, CSM or support@onshift.com.