Countersigning Form I-9

1 Admin countersign is defaulted to Section 2: Employer Review and Attestation
2 Authorized Representative Certification
3 For those contracting OnShift for E-Verify

The Form I-9 administrative countersign feature within OnShift Employ will guide you through completing
Section 2: Employer Review and Attestation. (See US CIS home.)

Once the applicant has completed Form I-9, the application process section for Form I-9 will update to read Requires input with a red flag. Click Requires input to open the Section 2 template.

Click Requires input to open the template

Admin countersign is defaulted to Section 2: Employer Review and Attestation

Review Applicant data from Section 1.

In the event you discover the applicant data does not match the identification they have provided, you will need to contact the applicant to have them log in and correct their information on Form I-9. Instructions for applicant for how to update documents.

Review applicant data

Select Select whether identifying documents are from List A or List B AND C. See a list of Form I-9 Acceptable Documents here.

Choices of acceptable documents in each list correspond to the employee’s Citizenship/Immigration status selected.
Click in the Document Title dropdowns to display Form I-9-approved documents.
- Corresponding required information displays depending on the document selected.

Enter verified identification information from the physical document directly into the template.

Authorized Representative Certification

The Authorized Representative name and title auto-fill from your Account Profile. The company information auto-fills from your Company Settings.

Check the box indicating you have read the attestation and complete the Employer/Authorized Representative section.
Enter the employee's first day of hire. Section 2 must be completed within 3 business days of the date of hire of their employee (the hire date means the first day of work for pay).

Reverification and Rehire (to be completed and signed by employer or authorized representative) is defaulted to “Skip this section”.

To enter information for Reverification and Rehires, select “This is a reverification or rehire, I need to complete this section”.

Sign in the box and click Continue.

OnShift Employ's software combines (flattens) Section 1. Employee Information and Attestation and Section 2: Employer or Authorized Representative Review and Verification into a legible, compliant PDF to save locally or print, if needed. To review the completed I-9, return to the application process to click on the magnifying glass to the left of Form I-9.

Once signed, the Status will change to Completed.
Click the magnifying glass to the left to download the PDF, save and/or print.

For those contracting OnShift for E-Verify

Reminder for clients contracting OnShift to E-Verify: When a new hire is using a valid document from List A containing photographs, you will still need to upload a photocopy of the document to the candidate’s files for E-Verify photo matching. Examples of most commonly used List A are U.S. Passport or Passport Card, Form I-551 Permanent Resident Card or Alien Registration Receipt Card.

Click the green check alongside Countersign I-9, then complete this stage to initiate E-Verify. OnShift is automatically notified Form I-9 is ready for E-Verify.

E-Verify results are uploaded to the candidate's files.

Click Files on the left of the candidate's application.