Who can create and manage Openings? Full Access Administrators, Client Admin, Processing Managers, and Recruiters.
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VIDEO Job Openings: How to view and clone open job positions |
Open a job without customizations in just a few clicks
Need a job opened quickly without fuss? The following instructions summarize the necessary required settings to open a job without the bells and whistles.
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1 - Job Setup tab – enter required fields, then click Next
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2. Select Company.
3. OnShift Employ’s user-friendly layout, clear requisition options, and helpful tooltips are designed to make setting up a new job requisition quick and easy.
A progress bar at the top of the page shows where you are in the creation process.
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Helpful tooltips appear alongside certain fields throughout the requisition creation process, providing definitions and details to assist you in creation.
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Creating a New Requisition
Settings in this example are defaulted to opening a public requisition.
To create a new requisition, select Openings, then New.
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Basic Details page
The Basic Details pagecontains all the standard information about the requisition including the company, optional job template, requisition job title, location, department, and the administrator assigned to the requisition. Complete all fields as needed.
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Select Company.
Select the job in the field for Job Template. This pulls the job description from the job templates. If a job title is not visible, the job template has more than likely not been added or the company/facility has not been enabled in the Job Template. Once a title is selected, the job description auto-populates.
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Title this is where you can modify the title for this requisition. Otherwise leave as-is.
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Select a Location.
Department is normally defaulted from the original Job Template.
6. Select a Location.
7. Access to View
Has Access to view – This automatically inputs administrators with oversight in their admin settings. CAUTION: This setting overrides any default oversight.
No Access to view – Admins moved to No Access to View will no longer see the Opening, nor applicants that have applied. CAUTION: This setting overrides any default oversight, including the Admin Assigned.
Check the box Lock oversight after job creation to prevent admins from modifying who has access to view. Once oversight is locked on a specific opening the only way to unlock is to create a new opening or contact OnShift Support.
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2 - Job Detail tab – scroll down and click Next
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All of the top half of Job Detail is optional. The bottom fields are required, defaulted to the basic settings for a regular external, published opening. We have included brief descriptions for a quick review.
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Select the primary Administrator Assigned.This is the person who will manage the applications for the requisition and receive notifications.
Select if you want to prohibit changes to oversight settings. Specify admins you do and don’t want to have access to this requisition.
Select Next on the lower right of the screen.
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Requisition Info page
The Requisition Info page is where you’ll enter information specific to this requisition.
Enter who the requisition reports to, if applicable. We recommend using the person's title, not their name.
Requisition No. – Shows on the front end as Additional Info. This is a great place to enter the shift available or other key information.
Pay Grade – Space for pay scale, hourly or salary (i.e. $12.50/hr. or $38,000/salary).
Shift – Check which apply.
Open – Date the posting opens. Defaulted to Immediately but can be scheduled to post in the future.
Date Close – Schedule the date to close.
# Positions Available – The job will automatically close after the number of candidates are hired completely through the application process.
The bottom portion of the Job Detail tab is all required, however, all are defaulted to the basic settings for a published opening.
Detailed information on each setting may be reviewed here: OPENINGS TABS EXPLAINED.
Click Next.
3 - Job Description tab – scroll down and click Next
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If no modifications are necessary, scroll down and click the Next button. We have included brief descriptions for a quick review.
Job Description – This box auto-populates the job description from Job Templates. This is where you might add or modify the job description to suit your facility or company.
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4 - Job Requisition tab – scroll down and click Submit
These are all optional fields. If no modifications are necessary, scroll down and click the Submit button.
5 - Job Advertising – click Next
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Enter the requisition number and pay grade.
Select the requisition Opening date–either immediately or a scheduled date.
Select the Close Date. The posting will close at 12:01 am PST on the date indicated. Leave blank to not use automatic close.
Optionally enter the # Positions Available. The posting will automatically close after this number of applicants are hired. Leave blank to not use automatic close.
Select any attributes for the position, including part-time, full-time, night shifts, weekends, etc.
Select Next on the lower right of the screen.
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Job Description page
The Job Description page is where you’ll enter specific details about the requisition.
The job description is automatically populated from the job template selected under the requisition’s Basic Details. You may edit the description here, if needed.
Additionally, there are options to enter specific details about the requisition, including a job ad to display on the Apply page and any incentives you want to highlight. Complete these fields as needed.
Select Next on the lower right of the screen.
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Job Requisition page
On the Job Requisition page, you’ll select requisition-specific details, including:
Requisition type – application or pipeline
Whether the opening is a new position.
If the opening is budgeted.
Make the opening confidential and only visible by permission. This permission was previously referred to as “Public or Secured.”
Publish or post the opening to the career portal and job boards. This permission was previously referred to as “Published or Unpublished.”
Use long registration. The long registration form requests an address in addition to the basic registration fields. If you don’t use long registration, it’ll just ask for name, email and phone number.
Request a resume. If you select this, you have the option to make the resume required.
Allow the candidate to initiate Quick Apply, adding a "Quick Apply" button next to the "Apply Now" button when an applicant previews the opening. This was previously referred to as the “Message to Recruiter” option.
Include Cover Letter to give candidates a text box to type or copy/paste a cover letter.
Allow applicants to reapply.
Put the opening on hold. This will add an "on hold" label to the application but does not remove the posting from career portal or job boards.
If you’re using a job template that requires a requisition approval process, you’ll see an additional field. The requisition will need to go through the approval process before you can publish or post the opening to the career portal and job boards. A list of required approvers will appear. Or, choose to skip this process.
Select Next on the lower right of the screen.
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Additional Settings page
The Additional Settings page shows you the default SMS number used, based on account settings, as well as spaces for you to enter your advertising budget or requisition notes.
Select Next on the lower right of the screen.
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Interview Invitation page
The optional Interview Invitation page allows you to schedule interviews directly within the requisition, using an existing meeting template. Select the meeting template to expand details to use and edit details as needed, then select Next. Or select Skip to bypass this page.
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Advertising Setup page
Advertising Setup will take you through setup for any advertising you want to create for this requisition for posting to Indeed.
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Completing the Requisition
Once you’ve entered all details, from the Advertising Setup page, select Submit to complete and save the requisition.
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Also see:
Close an active Active Opening Close an active opening
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