Manage System - Qualification Questions

Benefits

Having qualification questions before the employment application is presented helps focus on applicants who possess minimum qualifications for the position. Qualification questions can be managed by users with Full Admin Access and Client Admin roles.

Implementing a hard stop will auto-reject applicants who do not meet the position's minimum qualifications. If Hard Stop is not selected, the system will allow the candidate to continue to the employment application and flag the Qualification Question line item in their application process.

Use Admin Alert if you'd like to receive an email notification that the candidate answered the question incorrectly.  This is great for questions like "Have you previously been employed with us?" You can set the expected answer to “no,” then set an alert so you receive an email if they answer “yes”.  This way you'll be notified to check for eligibility for rehire, etc. 

Delivery of Qualification Questions can be refined using filters. Filters can be a combination of Company, Job, Department, Location, Exemption, or Shift (for example: Full-time nurses located in California), or may apply to all new applicants company-wide.

Minimum qualification questions are placed in the application process during your organization's initial OnShift Employ setup.  Additional qualification question stages can be added; please contact your customer service representative to request a change.

Manage All Job Qualification Questions

Manage qualification systems by going to Manage Systems → Job Qualification Questions.

Click +Add to create a new question.

Click the pencil icon underneath the Actions column to Edit a current question.

Delete a question by clicking the trash icon (available to Full/Client Admin only).

Sort the question order by using the six-dot icon on the far left column. The “order” column will automatically update to reflect the question order.

Open

Create a New Qualification Question

 

1. Click +Add.

2. Application Process – Select "Qualification Questions" from the dropdown menu.

3. Company, Location, Department and Job options. These are optional filters to select where to ask this question. Leave all options unselected to apply to all companies, locations, departments and jobs.

4. Question – Enter your question.

5. Correct Answer – Choose if the question should be answered Yes or No.

6. Select Hard Stop if you wish the candidate to be automatically dispositioned for not having the requirement. The system will automatically let the candidate know they do not meet the minimum requirement. 

7. Select Alert Admin to have a notification sent to the assigned administrator if the question is answered incorrectly. 

8. Submit to save.

Be aware – adding, deleting or editing a question may affect larger companies with multi-brands and/or locations. Be sure to confirm with those recruiters before committing changes or double check your question's settings.

 

Open

 

Review Job Qualification Questions by Opening

In the right side Actions column, click on the blue question mark icon to view and add position-specific qualification questions.

Click New to create a new question specific to this opening, or click the edit icon on the far right of an existing question to edit it.