Processing Applications

Processing Applications is one of the most critical components of the system. Here is where you document that the application followed the predefined pre-hire process until the application is either hired or rejected. In OnShift Employ, the system will not allow skipping around or omitting stages. A linear application processing system ensures every applicant is fairly experiencing the exact same application process.  Additionally, managing each candidate's process ensures metrics and graphs reports are up to date.

Action Column Icons

Hover the curser over any icon for a tooltip.

• Magnifying glass – Denotes that there’s something available to review associated with this stage.

• Checkmark – Denotes that this stage was completed, but there’s nothing available to review.

• Human profile – Denotes “waiting on user” in the applicant stage. No action is possible from an administrator at this time, except to reject the application.

• Magnifying glass and pencil together – Typically found on an admin form stage. Clicking the pencil icon lets you edit the form.

• Green checkmark and red X – Denotes the current stage and awaiting administrator action. Click the green checkmark to continue/advance to the next stage. Click the red X to start the rejection process.

Open

Advancing an Applicant

Any time an application is at a stage with the continue/reject buttons, it means an administrator needs to take action. Usually the administrator assigned is expected to take the action, but there may be exceptions. 

Open

In the above example, the stage reads Review Application.

• The system is asking you to review pre-hire documents, resume and behavioral assessments (if applicable).

• Make a determination based on those factors (applicant is qualified, eligible, and the position is still available).

• Then take action. Either click the green button to advance to the next stage or click the red button to start the rejection process.

Rejecting an Applicant 

You may choose to reject at any time by using the “Reject Application” button at the bottom of the Application Detail page, or at a decision point by clicking the red “X.”  Either way, you will need to select a disposition code from a predefined list (predefined by your organization). Choose a disposition from the dropdown menu to display the message text.  (For more detail see: Rejecting an Application.)

Review the Completed Employment Application PDF

1. Click the magnifying glass in the “Application Form” line item to open a preview of the employment application PDF.

2. Save the employment PDF by clicking on the Download icon or Print icon.